Fiscal Year-end Guidelines
Academic and Staff Rosters
Each year the Campus must have a balanced June 30th Academic and Staff Roster.
More information along with deadlines can be found in the schedules linked below.
Year-End Balancing Requirements
The year-end balancing requirements are to be followed in conjunction with the Controller’s Office year-end instructions.
More information along with deadlines can be found in the schedules linked below.
Year End Balancing Requirements >>
Ending Balance Guidelines & Implementation Details
Ending Balance Deficit Guidelines>>
Ending Balance Deficit Implementation Details>>
Link to Ending Balance Deficit Dashboard
Centrally Funded Charges
TA Fee Remission Funding:
TA fee remissions will continue to be funded centrally and allocated based on school-specific spending targets. For FY27, each school's allocation target is based on FY26 actual expenditures plus 3%.
APB will transfer funding to Fund 19900 in the fall. Funding is limited to the allocated target amount, and any unspent balance will be recaptured at fiscal year-end.
To qualify for central TA Fee Remission Funding, the following requirements must be met.
- Academic Eligibility: Central funding for TA fee remissions is contingent upon the student meeting all academic eligibility requirements. Approval to hire a TA does not guarantee central funding. The Division of Graduate Education reviews all TA appointments for compliance with campus and systemwide requirements. TA fee remission costs for ineligible students are the responsibility of the hiring department, and APB will recapture any associated central funding.
- SSDP TA Fee Remissions: SSDP TA fee remission expenses cannot be identified through standard fee remission object codes. As such, Schools and Divisions must proactively report these expenses to APB before fiscal year-end. Failure to report SSDP fee remissions may result in the associated funding being recaptured. No adjustments will be made after fiscal year-end.
- GSR Exclusion: Effective FY26, GSR fee remissions are no longer centrally funded, and GSR salary expenses are not allowable on Fund 19900.
ASE Childcare Reimbursement:
Requirements for centrally funded CCA charges are as follows:
The eligible ASE salary must be 19900 funded.
Only CCA reimbursements charged on 19900 are centrally funded.
CCA charges must be reported in the fiscal year it is incurred. No late charges will be funded.
Only fall, winter and spring CCA charges are eligible to be relieved centrally, summer CCA charges are not centrally funded. Pay period end dates are used to determine the charged quarter.
The maximum CCA reimbursement per student is $4,500, equal to $1,350 per quarter.
All of the criteria must be met in order to ensure proper departmental reimbursement.